AI Phone Receptionist
An AI receptionist that answers every call and books the job.
Your phone gets answered on the first ring, 24 hours a day, by a natural-sounding AI trained on your business. It answers questions, books appointments, sends urgent calls to you and texts you a summary of every call.
Answered by the AI receptionist
Hi, do you replace water heaters? Mine just started leaking.
We do. I can get a technician to you today between 2 and 4. What's the address?
It's on Maple Street.
Short answer
What is an AI receptionist?
An AI receptionist is a phone assistant powered by voice AI that answers your business calls automatically. It talks with callers in natural language, answers common questions, books appointments, takes messages and passes urgent calls to a person. Unlike voicemail, it never lets a call ring out, and unlike a human answering service, it doesn't charge by the minute for every call.
What it does
Like a front desk that never takes a day off.
Answers 24/7
Nights, weekends, holidays and every time you're on a job. No more rings to voicemail.
Knows your business
Answers from your Company Brain: services, prices, areas, hours and policies, in your words.
Books appointments
Checks your calendar and books the visit, estimate or consultation while the caller is still on the line.
Qualifies callers
Asks your screening questions so you know who's serious, what they need and where they are.
Sends urgent calls to you
Emergencies and VIP callers get transferred to you or your team, following rules you set.
Texts you a summary
Every call ends with a short summary by text or email, so you never have to listen to a recording.
Setup
Done for you. Tested with you. Live on your number.
You don't configure software. We build it, train it and hand you something that works.
We build your Company Brain
A short interview plus your website and documents become the knowledge your receptionist answers from.
- Services, prices and service area
- Hours, policies and booking rules
- The questions callers really ask
We script and test it
We set the greeting, questions, booking rules and hand-offs, then run test calls with you until it sounds right.
- Greeting and voice
- Screening questions
- Transfer and emergency rules
Go live on your number
Forward all calls, or only the ones you miss. Keep your existing number. We give you a go-live date before we start.
- Keep your number
- Summaries by text or email
- Ongoing tuning
Pricing
$499 a month. Or part of AI Front Desk.
Add the AI receptionist to any plan for $499 a month, or get it with chat, follow-up, booking, reviews and the rest in the AI Front Desk plan for $1,497 a month.
Never miss a call
AI Front Desk
For busy owners who can't pick up the phone on a job.
$1,497/mo
$0 to build ยท $2,136/mo if bought separately
- Everything in Lead Engine
- AI Phone Receptionist, 24/7
- AI Lead Qualification
- AI Call & Chat Summaries
- Review Response Assistant
- Your Company Brain: the knowledge your AI answers from
Built for typical small business call volumes. Very high-volume lines are quoted up front. Phone carrier and usage fees, if any, are disclosed before you sign up.
Compare
AI receptionist vs. answering service vs. voicemail.
| AI receptionist | Human answering service | Voicemail | |
|---|---|---|---|
| Answers every call | Yes, 24/7, even several at once | Usually, during covered hours | No |
| Books appointments | Yes, into your calendar | Sometimes, often as a message | No |
| Knows your services and prices | Yes, from your Company Brain | From a script | No |
| Typical pricing | Flat monthly fee | Per minute or per call | Free |
| Best for | Fast answers, booking, after-hours | Sensitive or complex calls | Callers who will wait (few do) |
General comparison. Features vary by provider. See what an AI receptionist costs.
Honest limits
What we won't let it do.
AI is great at the repeatable 80% of calls. The rest should go to a person. We set clear rules so it knows the difference.
- It won't guess. If the answer isn't in your Company Brain, it takes a message or transfers the call.
- It won't give medical, legal or safety advice. Emergencies go straight to a person or the right number.
- It won't promise prices or dates you haven't approved.
- It introduces itself as a virtual assistant, and we set up recording and AI disclosure notices where required. Rules vary by state, so confirm yours with your advisor.
Questions
Straight answers.
How much does an AI receptionist cost?
Ours is $499 a month as an add-on, or included in the AI Front Desk plan at $1,497 a month alongside chat, follow-up, booking and reviews. Setup and training are included.
Can I keep my business phone number?
Yes. You keep your number and forward calls to the AI receptionist, either all the time, after hours, or only when you don't pick up.
Will callers know they're talking to AI?
It introduces itself as a virtual assistant. Most callers care far more about getting a fast, useful answer than who answers, and they can always ask for a person.
What happens if it doesn't know the answer?
It says so, takes a detailed message, and either transfers the call or texts you right away, depending on the rules you choose.
Can it book into my calendar?
Yes. We connect it to your booking calendar so it offers real open times and books them during the call.
Does it work for my industry?
It works best for businesses with lots of similar inbound calls: home services, contractors, clinics, gyms, restaurants and other appointment-based businesses. See our industry pages.
Hear what your AI receptionist would sound like.
Start with a free preview. We'll show you your new homepage and walk you through how the AI front desk would handle your calls.